Call for trainers: EU Co-Funded Projects - Reporting for Europeaid Grant Projects

Call for trainers: EU Co-Funded Projects - Reporting for Europeaid Grant Projects

Call for Trainers: EU Co-Funded Projects - Reporting for EuropeAid Grant Projects


The European Network of Political Foundations (ENoP) is a cooperation structure, serving as a communication and dialogue tool between the European political foundations and the Institutions of the European Union (EU), as well as civil society actors in the fields of democracy support and development cooperation. Furthermore, the network provides services to its members to facilitate their participation in the respective programmes of the EU.

ENoP brings together 54 member foundations from 22 EU Member States and the United Kingdom. The members are affiliated to six political party families represented in the European Parliament (Renew Europe, EPP, S&D, ECR, Greens/EFA, GUE/NGL), but are independent in their decision-making and financing of international projects.

The activities of political foundations in the fields of democracy support and development cooperation include public campaigning and awareness raising, advocacy work vis-à-vis political institutions and decision makers in their respective home countries, as well as the EU level. The main focus, however, is on the implementation of democracy support and development projects with local partners in more than 100 developing and transition countries throughout the world.

Since March 2019 ENoP is implementing an EU co-funded action grant, called “Strengthening ENoP as actor in support of democratic and pluralistic societies”. The current capacity-building training takes place in the fringes of this project.


Together with local partners, ENoP member foundations implement a variety of EU co-funded grant projects around the world (mainly in Asia, Africa, Latin America, Eastern Europe and the MENA region), thereby contributing to EU democracy support and sustainable development cooperation. To effectively implement an EU project and highlight its positive impact, a good knowledge of EU reporting requirements is warranted.  This training is therefore intended to provide an opportunity for staff from ENoP member foundations to improve their skills on how to write accurate, results-oriented reports.

3. Purpose of the training

The main objective of the training is to explain the main requirements and expectations from the EU with regard to writing interim and final reports for EuropeAid grant projects. The training will support staff (incl. local staff) from ENoP member foundations who manage EU co-funded projects and conceptualize new projects. After completion of the training, participants have learned the most important reporting requirements, have received tips on results-oriented reporting and are well equipped to draft convincing interim and final reports.

4. SCOPE And methodology of the training (indicative, to be discussed with the trainer)


  • Overview of the reporting requirements and deadlines as stipulated in the General Conditions
  • Explanation of the template for the interim and final financial (updated budget) and narrative report (incl. Logframe)
  • Explanation of the expectations of the Contracting Authority with regard to results-oriented reporting
  • Tips for drafting accurate and convincing reports
  • Writing Exercise
  • Exchange of participants’ experiences with interim and final reports (e.g. feedback received from EU delegations, additional reporting requirements from individual EUDs)


  • Methodological mix: Combining input by the trainer with interactive elements such as group work, practical examples etc.
  • Leaving room for individual questions of participants and exchange of experience among participants
  • Providing Power Point Presentation & list of online resources that participants can use after the training

5. Target Group

Participants: about 15 participants from ENoP member foundations, participants either currently work for EU co-funded projects around the world or are in charge of drafting applications for EuropeAid projects. Participants will have some prior knowledge on implementing EU projects, however their level of experience will differ.


6. Required profile of the trainer
  • Substantial expertise and experience in the management of EuropeAid grants, in particular the General Conditions, the PRAG and the INTPA Companion
  • Experience of conducting trainings on EU funding in international contexts
  • Substantial experience in consulting for / writing / reviewing / conceptualizing / implementing successful EuropeAid grant projects and project reports
  • Fluency in English both written and oral
  • Experience in conducting online trainings

The training will be held in English without translation.



Online via Zoom, ENoP will provide Zoom-Software and facilitate technical moderation. Other online platforms can be used based on the Trainer’s experience.

9. DATE and estimated timeline

The training is planned for November 2021

5 days in total: 3 days of preparation & 2 days of training delivery. The preparation includes compilation of seminar material, designing Powerpoint/Zoom Presentation, conducting Zoom call / email exchange with ENoP to verify whether proposed structure of the workshop meets expectations.

10. Deliverables
  • Receipt of training offer and draft training plan by 30 September 2021
  • Moderation and facilitation of a 2-day à 3 hrs online training via Zoom (in total 6 hours of training plus breaks that can be divided among 2 days in one week).
11. Remuneration and other compensations

Remuneration: offer-based (please indicate net daily fee in your offer)

Travel costs: non-applicable

Hotel accommodation: non-applicable

12. Award criteria

The evaluation team will place an average weight of 60% to the content component and 40% to price offer.

13. Procedure for expression of interest

Experts with the above mentioned profile are kindly invited to send their CV, outlining their relevant experience and their expected overall fee for the preparation and the facilitation of the training. Applications shall be sent to Aleksandra Starčević by 30 September 2021.