Call for trainers: FINANCIAL SUPPORT FOR THIRD PARTIES (EuropeAid PROJECTS)
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Call for trainers: FINANCIAL SUPPORT FOR THIRD PARTIES (EuropeAid PROJECTS)

1. ABOUT ENoP

The European Network of Political Foundations (ENoP) is a cooperation structure, serving as a communication and dialogue tool between the European political foundations and the Institutions of the European Union (EU), as well as civil society actors in the fields of democracy support and development cooperation. Furthermore, the network provides services to its members to facilitate their participation in the respective programmes of the EU.

ENoP brings together 55 member foundations from 22 European member-states and the UK. The members are affiliated to six political party families represented in the European Parliament (Renew Europe, EPP, S&D, ECR, Greens/EFA, GUE/NGL), but are independent in their decision-making and financing of international projects.

The activities of political foundations in the fields of democracy support and development cooperation include public campaigning and awareness raising, advocacy work vis-à-vis political institutions and decision makers in their respective home countries, as well as the EU level. The main focus, however, is on the implementation of democracy support and development projects with local partners in more than 100 developing and transition countries throughout the world.

Since March 2019 ENoP is implementing an EU co-funded action grant, called “Strengthening ENoP as actor in support of democratic and pluralistic societies”. The current capacity building training takes place in the fringes of this project.

2. BACKGROUND OF THE TRAINING

Together with local partners, ENoP member foundations implement a variety of EU co-funded grant projects around the world (mainly in Asia, Africa, Latin America, Eastern Europe and the MENA region), thereby contributing to EU democracy support and sustainable development cooperation. To facilitate funding for smaller or grassroots organisations on site, member foundations implement activities related to Financial Support to Third Parties (FSTP). To effectively propose, manage, and report activities related to FSTP and to highlight its positive impact, ENoP is organising a practise-oriented training for its member foundations. The training is intended to provide an opportunity for staff from ENoP member foundations to improve their skills on setting up sound and robust activities related to FSTP, suitable monitoring and control systems, on how to support and handle weak partners, on how to mitigate risks and on how to report to the EU on activities related to FSTP. Crucially, the training is set up in a realistic way and uses good and bad examples from practice.

3. Objective of the training

The main objective of the training is to provide practical insights into the main requirements and expectations from the EU with regard to financial support of third parties in the frame of EuropeAid grant projects beyond information provided in the General Conditions. The training will support staff (incl. local staff) from ENoP member foundations who manage EU co-funded projects and conceptualize new projects. After completion of the training, participants have learned good practices for proposing, managing, and reporting activities related to FSTP, have had the opportunities for peer-exchange and for finding solutions for concrete problems from practice and have received professional tips on the successful implementation of FSTP and reporting towards the EU.

 

4. SCOPE And methodology of the training (indicative, to be discussed with the trainer)

     Exploring the possibilities for designing third party financial support within EuropeAid projects based on practical examples (and beyond the information provided in the General Conditions), including:

    

      Overview of different forms of financial support

  • (Activity-based support/core functions support; direct award/competitive award, and with the latter again the distinction between call for proposals/call for idea and prize) suitable for the different target groups (experienced/less experienced, vulnerable/more privileged, etc.)
  • Best practices of FSTP design at proposal stage in compliance with the call for proposals guidelines (level of detailed information to be included in the full application in terms of selection criteria, eligible activities, etc.)

Managing FSTP within EuropeAid projects based on practical examples (and beyond the information provided in the General Conditions), including:

  • How to design sound und useful selection criteria and methodology for the selection procedure?
  • What are pitfalls when awarding FSTP and how can we avoid them?
  • How to set up a sound written agreement with the beneficiaries of FSTP?
  • How to set up a robust system of control, to be able to provide data and information in the interim and final reports to the EU and to verify the eligibility of costs?
  • How to monitor the third parties’ implementation of activities, as we keep the responsibility for the correct use of funds?
  • How to support beneficiaries receiving FSTP both in terms of managing the grant they are receiving and with regards to content-related questions?
    • In the application phase?
    • In the clarification of rules and procedures?
    • In the implementation of their activities funded by FSTP?
  • How to deal with partners, who might have severe difficulties in implementing FSTP actions?
  • Which risks are related to FSTP for both, the awarded beneficiaries and for the awarding organisations and how to mitigate them?
  • What happens if there are some partners who have been award FSTP and who fail to fulfil the contract?
    • Is the EU accepting a certain percentage of non-executed contracts? In comparison, in some local development programs it is tolerated if a maximum of 5-6% of the contracts are not fulfilled, meaning that if 100 grants are awarded to third parties, it is taken into account that 5 or 6 of them may not be properly executed.
    • Is there a possibility for partners who cannot fulfil the contract to return the funding and to re-allocate the funding to other eligible candidates?

Reporting FSTP to the European Union within EuropeAid projects based on practical examples (and beyond the information provided in the General Conditions), including:

  • What needs to be reported to the EU and how?
    • How to set up the narrative part?
    • How to set up the financial part, i.e., how to verify vis-à-vis the EU that eligibility criteria have been met and which related supporting documents need to be provided a) for funded activities b) for core funding?
  • How to present the results achieved by FSTP for the project’s objectives in the reports to the EU in a convincing and appealing manner?

Exercise: Draft process of FSTP for exemplary project in groups (teams)

Peer-exchange on past experiences with FSTP, problems that occurred, solutions that have been found, open questions.

FORM
  • Methodological mix: Combining input by the trainer with interactive elements such as group work, practical examples etc.;
  • Leaving room for individual questions of participants and exchange of experience among participants;
  • Providing Power Point Presentation & list of online resources that participants can use after the training.

5. Target Group

  • Participants: about 15 participants from ENoP member foundations, participants either currently work for EU co-funded projects around the world or are in charge of drafting applications for EuropeAid projects;
  • Participants will have some prior knowledge on implementing EU projects and FSTP, however their level of experience will differ.

 

6. Required profile of the trainer
  • Substantial expertise and experience in the management of EuropeAid grants, professional understanding the General Conditions, the PRAG and the INTPA Companion and advanced experience in setting up, managing and reporting FSTP;
  • Experience of conducting trainings on EU funding in international contexts;
  • Substantial experience in consulting for / writing / reviewing / conceptualizing / implementing successful EuropeAid grant projects and project reports;
  • Fluency in English both written and oral;
  • Experience in conducting online trainings.
7. LANGUAGE

The training will be held in English without translation.

 

8. LOCATION

Online via Zoom. Other online platforms can be used based on the Trainer’s experience.

9. DATE and estimated timeline
  • The training is planned for January 2022;
  • 5 days in total: 3 days for training preparation & 2 days for training delivery. The preparation includes compilation of seminar material, designing Powerpoint/ZOOM Presentation, conducting ZOOM call / email exchange with ENoP to verify whether proposed structure of the workshop meets expectations.

 

10. Deliverables
  • Receipt of training offer and draft training plan by 13 December 2021;
  • Moderation and facilitation of a 2-day online training, 4hrs per day (in total 8 hours of training that should be divided among 2 days in one week).
11. Remuneration and other compensations

Remuneration: offer-based (please indicate overall net fee in your offer)

12. Award criteria

The evaluation team will place an average weight of 60% to the content component and 40% to price offer.

13. Procedure for expression of interest

Experts with the above mentioned profile are kindly invited to send their CV, outlining their relevant experience, draft programme and their expected overall fee for the preparation and the facilitation of the training. Applications shall be sent to Aleksandra Starčević (aleksandra.starcevic@enop.eu) by 13 December 2021.

 

Call for Lead Author
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Call for Lead Author

Call for Lead Author

1. ABOUT ENoP

The European Network of Political Foundations (ENoP) is a cooperation structure, serving as a communication and dialogue tool between the European political foundations and the Institutions of the European Union (EU), as well as civil society actors in the fields of democracy support and development cooperation. Furthermore, the network provides services to its members to facilitate their participation in the respective programmes of the EU.

ENoP brings together 54 member foundations from 22 EU Member States and the United Kingdom. The members are affiliated to six political party families represented in the European Parliament (Renew Europe, EPP, S&D, ECR, Greens/EFA, GUE/NGL), but are independent in their decision-making and financing of international projects.

The activities of political foundations in the fields of democracy support and development cooperation include public campaigning and awareness raising, advocacy work vis-à-vis political institutions and decision makers in their respective home countries, as well as the EU level. The main focus, however, is on the implementation of democracy support and development projects with local partners in more than 100 developing and transition countries throughout the world.

Since March 2019 ENoP is implementing an EU co-funded action grant, called “Strengthening ENoP as actor in support of democratic and pluralistic societies”. The current capacity-building training takes place in the fringes of this project.

2. Introduction

The European Network of Political Foundations (hereafter: ENoP) commissions a study on the role of political parties and civil society organizations in ensuring political participation of citizens in representative democracies. The study will consist of three parts, namely: an introduction to the topic, a main body with six country specific chapters and a conclusion. The six country chapters will cover countries with weak or threatened democratic structures, namely:

  • Asia: Philippines and Cambodia
  • Africa: Benin and Kenya
  • Latin America: Bolivia

In this context ENoP seeks to appoint a lead author (hereafter: the author) to lead the writing of the entire study. The author shall also draft the introduction of approximately six pages and the conclusion with recommendations of approximately eight pages and act as contact person  for the six selected country experts. The tasks described will be performed according to the provisions and guidelines specified in these Terms of Reference (ToRs).

3. Background

Civil society organizations and political parties are key instruments for citizens to exercise political participation in representative democracies. The interplay between civil society organizations and political parties can vary significantly depending on the political context of the country of focus and its overall democratic structure. This in turn has major implications for the opportunity of citizens’ political participation. Through an in-depth analysis on the circumstances in which civil society organizations and political parties operate in six countries in Latin-America, Africa and Southeast Asia, the study aims at setting out the criteria for these organizations to ensure the highest possible inclusiveness for citizens of countries with weak or threatened democracies

 
4. Overall objective of the assignment

      The purpose of the study is to describe and compare the different roles and capacities of political parties and civil society groups in guaranteeing citizens’ political participation in representative democracies, and to look into potential conflicts and forms of cooperation between them. The author shall provide in-depth expertise on the different actors of civil society, including political parties, analyzing their key functions and the criteria for usefulness in fostering citizens’ political participation. This shall include a clear set of concrete policy recommendations for the potential inclusion of civil society and political party actors in the democracy promotion policies and programs of the European Union at the end of the Study.

The assignment’s key objectives are:

  • a concise overview of the key functions of civil society organizations and political parties in fostering political participation in different parts of the world;
  • the organisation and structuring of the study through the preparation of a questionnaire to be used by country experts;
  • a set of concrete policy recommendations for the EU, including recommendations for a reform of the existing or the establishment/and design of new country-based engagement with political parties and civil society

        For details, see Point 5 and Point 6 of the Terms of Reference.

5. Scope of work

The author holds mere responsibility to draft the introduction and conclusion, with overall responsibility for the content, format and the timely submission of the chapters. The introduction shall be no longer than 6 pages. The summary and recommendations at the end of the study shall not be longer than 8 pages.

List of countries covered by the study:

  • Southeast Asia: Philippines and Cambodia
  • Africa: Benin and Kenya
  • Latin America: Bolivia
6. Specific duties and guiding questions

The lead author shall draft the study based on the chapters received from country experts. Chapters are based on the guiding questions outlined below. While the guiding questions provide overall direction and have to be considered implicit by the author, not all questions needed to be addressed individually and explicitly. The guiding questions are ordered according to the three overall objectives specified in Point 3 of the Terms of Reference:

Key issues at stake:

  • Why are civil society groups mostly considered to serve the common good while political parties often have the reputation of serving opportunistic or selfish purposes?
  • What is the difference between a civil society group and a socio-economic interest group?
  • Which functions can civil society groups, political parties or formalized civil society organizations take to ensure inclusive political participation in a representative democracy?
  • How can civil society groups act and how can they influence policy making in pluralistic democracies? What is the influence and role that political parties exercise in policymaking in pluralistic democracies?
  • How legitimate is the political requests of civil society groups and organizations?
  • How effective and sustainable can civil society groups and organizations operate in a multi-party representative democracy?
  • What could be a meaningful division of work between civil society organizations and political parties in ensuring political participation of citizens? How can they ensure to guarantee interests of disadvantaged groups?
  • Which specific forms and type of actions could the cooperation between civil society groups and organizations and political parties include?
  • Which criteria have to be fulfilled by political parties and which criteria have to be fulfilled by civil society groups to enable them for fruitful cooperation?
  • Does cooperation between civil society groups and political parties create problems of credibility or reputation for civil society groups?
  • Which advantages and disadvantages does it have when leaders of civil society groups also have leading functions in political parties?
  • How and when could the promotion of cooperation between civil society groups and organizations and political parties through the EU or other international donors in a third country create benefits for the democratic development and quality of this country?

Policy recommendations:

  • What are the requirements to engage with civil society organizations and political parties in different country contexts?
  • How can citizens’ political participation best be encouraged in different country situations (i.e., strong or weak civil society organizations/strong or weak political parties)?
  • How can the EU help civil society organizations and political parties to cooperate successfully with each other in third countries?
 
7. Methodology

Draft structure:

Introduction, including the following elements:

  • Explanation of the study’s purpose
  • Definition and description of civil society and its different actors in the field of citizens’ political participation
  • Definition and description of political parties and their functions as key instruments of citizens’ political participation
  • Presentation of criteria for effective cooperation between civil society organizations and political parties in fostering political participation

Main Body of the study, including the following elements:

  • Character, activities, best-practices and failures of main civil society organizations and political parties in arranging citizens’ political participation from six pre- selected countries with weak or threatened democratic structure from Latin- America, Africa and Southeast-Asia.

These short country studies shall be drafted by the main author of the study, based on answers on a detailed questionnaire drafted by the author and implemented by experts in/on these countries.

  • Policy recommendations for policymakers from the EU on the contribution that civil society organizations and political parties can make to strengthen political participation and hence democracies in Latin-America, Africa and Asia.

Country experts:

The country-specific chapter shall be based on the questionnaire and answered by the selected country experts. A country expert shall write a short contribution of approximately four pages on their country of expertise based on this questionnaire. Once the country expert has provided a written answer, the lead author shall integrate the ideas, perspectives and inputs of the supplementary author into the region-specific chapter. While not all inputs of the supplementary author need to be integrated into the chapter, they shall serve as a further source of inspiration to the lead author, broadening the perspective of the region-specific chapter.

Communication:

ENoP shall be the primary point of contact for the author. WG Democracy shall be kept informed of all relevant communication between the ENoP and the author. During the drafting process, WG Democracy may request information on the status of the chapter at any time.

 
8. Deliverables

The first draft of the study shall be delivered by 20 December 2021. After the author has provided a first draft, ENoP shall review and assess the contribution. ENoP retains the right to request changes to the first draft, with clear instructions how and where to revise the first draft, if necessary. The author shall deliver the final version of the study by 17 January 2022.

9. Key competencies and experience of author

The author will be selected on the basis of the following set of key competencies and experiences:

  • Senior expert on international development cooperation, with at least 7 years of relevant professional experience on political party cooperation in third countries
  • Understanding of the EU’s development and democracy support policies, with a strong focus on cooperation with civil society and political parties in partner countries
  • Previous engagement in cooperation with civil society organizations, including through strengthening CSOs is a strong asset
  • Experience with political party advisory in partner countries is an asset
  • Participation in international or regional policy meetings, such as diplomatic forums, working groups, high-level political meetings, policy workshops, etc. is considered an asset
  • Fluent in English (both, spoken and written).
10. Draft timeline and estimated duration of assignment
  • Start of the assignment: 25 November 2021
  • First draft delivery: 20 December 2022
  • Study delivery deadline: 17 January 2021

Study Components

Number of Days

Integration of country reports into the overall report

7 days

Research and writing (including draft, revisions and

final version)

13 days

Mission’s Total Days

20 days

11. Procedure for expression of interest
  • Candidates should address their applications to ENoP acting Policy & Liaison Officer Jasmina Mršo by email to: recruitment@enop.eu
  • Deadline: 19 November 2021
  • Applications should include:
    • CV
    • Cover letter
    • Links to published articles and studies
    • 3 recent relevant publications in pdf format
    • Detailed service price quote for the assignment